Who can do what: Roles and permissions

Use this reference to match Woggle access to a person’s real job. A Unit role sets the baseline, while Unit settings, audiences, Household relationships, and Event or Channel responsibilities can narrow what that person can do.

Start with the four Unit roles

These are the canonical Unit roles in Woggle. A person may hold more than one role in a Unit.

Unit role	Baseline access
Unit Admin	Unit settings, roles, Invites, roster management, Groups, Channels, Events, Announcements, eligible RSVP and volunteer actions, audit history, and report review
Leader	Roster and audit-history view, Groups, Channels, Events, Announcements, eligible RSVP and volunteer actions
Parent/Guardian	Group and roster view, eligible Channels, Household RSVP, eligible adult volunteer roles, and personal notification settings
Youth Member	Group and roster view, eligible Channels, eligible RSVP, and personal notification settings

Baseline access is only the first gate. Unit settings can narrow Invites, roster visibility, Group creation, and Event management. Audience, membership, Household, and lifecycle checks still apply.

Keep registration separate from access

Registration status records the Unit’s understanding of official registration. It is separate from active participation and Unit roles, and it does not register anyone with the Scouting organization. A Household relationship or linked account also does not automatically grant Unit access.

Roster managers can correct an active member’s registration status.

Unit Admins review family requests person by person, including registration, roles, and Groups. Guardians can request participation changes and track the result. A pending request does not change the current access until the change is applied.

Compare access by area

Use this matrix for current product access. “View” always means the person must also belong to the relevant Unit, Group, Channel, Event audience, or Household context.

Area	Unit Admin	Leader	Parent/Guardian	Youth Member
Unit settings and roles	Manage Unit settings and Unit roles	No baseline management access	No baseline management access	No baseline management access
Invites	Create, view, and manage	Create only when Unit Invite settings allow it	Create only when Unit Invite settings allow it	Cannot create
Roster	View, change roles, and remove members	View; Unit settings can limit the roster to assigned Groups	View, subject to Unit settings	View, subject to Unit settings
Groups	Create, manage, view, and review joins, subject to Unit settings	Create, manage, view, and review joins, subject to Unit settings	View and request to join when the Group permits it	View and request to join when the Group permits it
Channels and messages	Create and manage Channels; read or post when eligible	Create and manage Channels; read or post when eligible	Read or post as an audience member; Guardian-only visibility is read-only	Read or post when eligible and youth posting is on
Events	Create, edit, or cancel when settings and Event state allow	Create, edit, or cancel when settings and Event state allow	RSVP and claim an eligible adult volunteer role	RSVP when eligible; no baseline volunteer access
Announcements	Create and manage; read or acknowledge when targeted	Create and manage; read or acknowledge when targeted	Read or acknowledge when targeted	Read or acknowledge when targeted

The Announcement guide shows one task where Unit Admin and Leader access is the same. Other areas can use different Unit settings, so do not carry that result into a different row.

Keep narrower responsibilities separate

Several labels describe a relationship or responsibility instead of a Unit role:

Household Guardian and Household Youth are Household relationships. A Guardian can manage family profiles across Units and request changes to Unit participation. Household management does not grant Unit administration. A Youth Household member cannot manage the Household.
An Event organizer is responsible for a specific Event. The organizer must be an active Unit Admin or Leader. A Unit Admin can reassign the organizer; Event permissions, Unit settings, audience, and Event state still apply.
A Channel leader can manage that Channel. This responsibility is stored on the Channel and does not change the person’s Unit role.
A Group member or Channel participant receives only the audience access attached to that Group or Channel. Participation does not grant Unit-wide settings or roster management.
A volunteer role is an Event job. Claiming one does not grant Event editing or Unit administration.

This distinction keeps one Event, Channel, or volunteer assignment from turning into permanent Unit-wide access.

1. Review the Unit controls

Open More → Unit administration under Admin. The available actions follow your permissions for Unit settings, member roles, and recent changes; seeing this screen does not grant every action.

Choose the section that matches the task:

Features: Photo albums and Messaging.
People and access: Invitations, Joining groups, and Joining the unit.
Permissions: Creating groups and Member roles.
Safety and history: Youth safety and Recent changes.

Each settings section saves separately. Check its saved result before moving to another section. A control that says You cannot change this setting requires a different Unit permission.

Choose the smallest role that covers the recurring job:

Use Parent/Guardian for family RSVP, eligible adult volunteering, and standard member participation.
Use Leader for recurring Unit-wide Group, Channel, Event, or Announcement management. For a job limited to one Channel, use the Channel leader responsibility without changing the person’s Unit role.
Use Unit Admin when the person must manage Unit settings, roles, Invites, or the roster.

2. Change a member’s Unit roles

Open More → Unit roster, choose the member, and select Edit roles when available. Turn on only the verified Unit roles that match the person’s work, then select Save.

Woggle rejects adult Unit roles for a Youth Member. It also blocks a role change that would leave the Unit without a Unit Admin.

3. Review Event, Channel, Group, and Household context

A Unit role change does not replace these checks:

Open each assigned Group and confirm the member belongs to the intended audience.
Open each relevant Channel and review its leaders and members. Keep at least one Channel leader.
Open the relevant Event and confirm the organizer and audience. Use a volunteer role for an Event job that does not require editing the Event.
Open the Household separately when the change affects a Guardian, a Youth profile, or family RSVP context.

4. Confirm or remove access

After a role change, reopen the member record and confirm the saved Unit roles. If the person manages a Channel or Event, check that object separately. A Unit Admin or Leader with audit access can also review Recent changes.

To reduce permissions, clear unnecessary Unit roles and save. Removing a person from the roster is a broader action: it removes access through that Unit membership, its roles and permissions, and its Group memberships. The person’s Household profile remains separate. Woggle protects the last Unit Admin from either action.

Guardian visibility and policy boundaries

Guardian visibility is verified for a Youth Member’s Household profile, eligible Event context, and private Channels that contain that Youth. That is narrower than a promise of visibility across every screen or communication path.

Under Unit administration → Messaging, Let adults message youth directly is a stored setting with an explicit warning before it is enabled. A direct-message workflow is not established by that setting alone. Use the youth communication guide for the supported Channel controls and their limits.

For eligibility, consent, privacy, reporting, and safeguarding policy, use Woggle’s official Youth Suitability and Child Safety Standards pages. Keep Unit access decisions aligned with the rules that apply to your organization.