How to add and claim volunteer roles

Unit Admins and Leaders can add volunteer roles to an Event. Eligible adult members can then claim an open spot or leave a role they can no longer cover.

Woggle tracks the signup, not official eligibility

Adults only prevents a Youth Member account from claiming the role in Woggle. It does not verify registration, training, driver status, insurance, council requirements, or Unit requirements. Check those requirements through the official process before assigning the work.

1. Turn on volunteer signups

Create a new Event, or edit an Event you already manage. In the volunteer section, turn on Enable volunteer signups, then select + Add role.

If the Event does not need volunteers, leave this setting off.

2. Add the role and number of spots

Enter a Role name, set Spots needed to the number of people required, and add any timing, supplies, or expectations under Notes. Leave Adults only on when a Youth Member should not claim the role, then select Add.

This Trail Snacks role needs four adults and includes a short note about the work.

Use a name that tells a member what they are claiming:

Instead of	Use
Help	Check-in table, arrive 15 minutes early
Food	Trail snacks for one crew
Setup	Set up six activity stations at 8:30 a.m.
Cleanup	Cleanup lead, stay 20 minutes after closing

3. Save or publish the Event

Review the Event and its volunteer roles. Select Create for a new Event or Save for an existing one.

Open the Event detail and confirm each role has the intended name, quantity, notes, and adults-only setting. A Unit Admin or Leader can correct those fields by editing the Event.

4. Claim an open spot

Open the Event and find the volunteer section. Select I can help for an open role, then select Confirm.

Woggle shows You are signed up after the claim succeeds. When all spots are claimed, the role shows Full and no additional member can claim it.

5. Leave a role

Open the Event and select Release spot on the role you claimed. Confirm the change to make that spot available again.

Releasing your spot does not remove or edit the role. It only removes your claim.

6. Check open and claimed spots

Return to the Event detail after people have volunteered. Each role shows its quantity, claimed members, and the action available to you.

Grillmaster still needs three people. Game leader shows the signed-in member’s claim and provides a Release spot action.

Eligible Event viewers can see open and claimed roles. Woggle does not provide an independent close action, leader assignment, or waitlist for a volunteer role.

Correct a volunteer-role problem

The role name, quantity, notes, or adults-only setting is wrong. A Unit Admin or Leader can edit the Event, update the role, and save it.

The role became full before your claim finished. Reopen the Event and choose another open role. Capacity is enforced even when two people try to claim the last spot.

An adults-only role cannot be claimed. A Youth Member account cannot claim it. If an adult needs to be assigned, coordinate this through your Unit’s official process.

The Event is canceled, over, or view-only. Volunteer claims and releases are unavailable in those states.

For the surrounding workflow, start with create an Event and use an Announcement when families need a focused update. For help designing clearer jobs, see why volunteer signup sheets fail.